You can remove a teammate's access to a note when they no longer need to view or collaborate on the meeting content. For meeting notes linked to calendar events, you must first remove them from the calendar invitation. For shared note series not tied to calendar events, you can remove them directly from the share settings. This ensures your meeting notes stay private and only accessible to the right people.
Understanding Note Access
Fellow automatically grants note access based on calendar event attendance and manual sharing.
Calendar attendees automatically get access as access is tied to the calendar invitation. This means removing a user from the calendar event automatically removes note access unless they were manually shared afterwards.
Note: You must be the meeting organizer to remove calendar attendees.
When to Remove Access
Common scenarios for removing teammate access:
Team member is no longer involved in the project
Person changed roles or departments
Meeting is now confidential to a smaller group
Temporary collaborator's project ended
Someone was added to the note by mistake
Sensitive content requires restricted access
How to Remove Access from Meeting Notes
For notes linked to calendar events, you must remove the person from both the calendar invite AND the note access.
Step 1: Remove from calendar event
Open the calendar event in Google Calendar or Outlook
Click Edit event
Remove the person from the attendee list
When saving, select All events if it's a recurring meeting to remove them from all note access.
If you choose to only remove them from future events, they will still have access to the notes they were part of but not the events going forward.
Save the changes
This removes them from the calendar invitation and may automatically remove their note access.
Step 2: Verify calendar removal worked
Return to the note in Fellow
This may require a refresh
Look at the attendee list on the right side
Check if the person still appears
If they're gone from the attendee list, you're done! If they still appear, continue to Step 3.
Step 3: Manually remove from note access
Click the Share button in the upper right corner of the note
Toggle to the Share tab (not send)
Find the person in the access list
Click the Can edit dropdown next to their name
Select Remove
The person no longer has access to view or edit the note.
Important: If the Can edit button is greyed out with a lock icon, this person is still an attendee on at least one calendar event in the series. Return to Step 1 and ensure they're removed from all calendar invites.
What Happens After Removing Access
For the removed person:
They can no longer view or edit the note
The note disappears from their Fellow workspace
They lose access to all notes in the series (for recurring meetings)
Action items assigned to them remain visible to note participants
For remaining collaborators:
All content created by the removed person stays in the note
Action items they created remain
Comments and edits they made are preserved
No data is deleted when removing access
Understanding the Lock Icon
When you try to remove someone and see a lock icon next to "Can edit":
What it means:
This person is still an attendee on one or more calendar events in the meeting series
Fellow prevents removal because they have calendar-based access
You must remove them from all calendar invites first
How to resolve:
Check all calendar events in the series (especially recurring events)
Remove the person from every calendar invite
Select All events when saving recurring event changes
Manually sync your calendar with Fellow
Return to the Share menu - the lock should be gone
Troubleshooting
Can't remove person - "Can edit" button is locked
Cause: The person is still listed as an attendee on at least one calendar event in the series.
Solutions:
Open each calendar event in the series and verify they're removed
For recurring meetings, edit the event and select All events when saving
Check if they're on future instances but not past instances
Manually sync your calendar with Fellow after removing from calendar
Wait a few minutes for the sync to complete, then try again
Person removed from calendar but still has access
Possible causes:
Calendar sync hasn't updated yet
Person was manually shared on the note separately from the calendar
They have cross-workspace collaboration access
Solutions:
Click the manual sync button at the bottom of the Fellow calendar
Wait a few minutes for sync to complete
Manually remove them using the Share button method
Check if they're shared via cross-workspace collaboration
Removed person can still see the note
Possible causes:
They're viewing a cached version
Removal hasn't propagated yet
They regained access through a new calendar invite
Solutions:
Verify they're removed in the Share menu
Ask them to refresh their Fellow page or log out and back in
Check if someone re-added them to a calendar event
Contact Fellow Support if the issue persists
Need to remove someone from multiple meeting series
Cause: Person is involved in many meetings and you need to remove them from all.
Solution: You must remove them from each meeting series individually:
Remove from all relevant calendar events first
Then manually remove from each note series if needed
Consider if there's an organizational change that requires broader access review
Want to hide content they created
Cause: Removing access doesn't delete their contributions - it only prevents future access.
Solution:
Their action items, comments, and content remain in the note after removal
You can manually delete or edit their contributions if needed
Consider using Lock Notes to prevent changes to sensitive content
Can't edit calendar event to remove attendees
Cause: You're not the event organizer.
Solution:
Only the event organizer can remove attendees from calendar events
Contact the meeting organizer to remove the person
If you need to restrict note access but can't change the calendar, this may not be possible for calendar-linked notes