Meeting recording auto-deletion lets workspace administrators set custom data retention policies for recordings, transcripts, and AI notes in Fellow. This is especially useful for organizations with compliance requirements, such as financial institutions bound by SEC, FINRA, or GDPR regulations that restrict how long sensitive data can be stored.
Note: This is available for the Enterprise subscription.
What you can configure
You set two retention periods, one for recordings and one for AI notes. Each is a switch with a number of days next to it.
Auto-delete recording deletes the video, the audio, the transcript, and any clips made from them.
Auto-delete AI notes deletes the AI notes and everything Fellow wrote from the recording, action items included.
Retention applies to every meeting in the workspace. There are no exceptions per user or per meeting.
You can only delete AI notes if recordings are also deleted, and the AI notes period cannot be shorter than the recording period. AI notes never disappear before the recording they came from.
How to Set Up Auto-Deletion
Open Workspace settings and click Content & retention in the left panel.
Scroll to the Retention card.
Turn on Auto-delete recording and enter the number of days to keep recordings.
To also delete AI notes, turn on Auto-delete AI notes and enter the number of days.
Zero-day retention
Set the number of days to 0 to delete each recording as soon as Fellow finishes processing it. Fellow asks you to confirm, because the recording will never be available to watch.
What happens after you turn it on
Once settings are saved, any existing recordings and transcripts that meet the criteria will be permanently deleted within one hour. There are no notifications or warnings sent before deletion occurs.
Deletion is permanent and cannot be undone. Before enabling auto-deletion, we recommend downloading any recordings or transcripts you may need and giving your workspace members enough notice to do the same.
For recordings created after auto-deletion is enabled, each recording in a Fellow note will display when it is scheduled to be deleted. For example, if a recording ended at 1:30 pm on January 1st and your retention period is set to 10 days, it will be deleted on January 10th around 2 pm.
Frequently asked questions
Can I keep transcripts longer than recordings? No. The transcript is deleted together with its recording, on the recording's schedule.
Does turning auto-deletion off bring content back? No. Turning it off stops future deletions. Content that was already deleted is gone.
Where can I see who changed these settings? Open Workspace settings and click Audit log [Enterprise plan only]. Every change to retention settings is recorded there with the name of the admin who made it.