Meeting recording auto-deletion lets workspace administrators set custom data retention policies for recordings, transcripts, and AI summaries in Fellow. This is especially useful for organizations with compliance requirements, such as financial institutions bound by SEC, FINRA, or GDPR regulations that restrict how long sensitive data can be stored.
Note: this is available for the Enterprise subscription.
What You Can Configure
Recordings and transcripts each have their own independent retention schedule. You can set each one to be deleted immediately (zero-day deletion) or after a custom number of days. AI summaries are not subject to automatic deletion and will persist even after recordings and transcripts have been removed.
Retention policies are configured at the workspace level by admins and apply consistently to all meetings. There are no user-level overrides.
How to Set Up Auto-Deletion
Find the Meeting recording auto-deletion section and click Configure
Toggle auto-deletion on
Set the number of days to retain recordings (or select zero-day for immediate deletion)
Set a separate retention period for transcripts if needed
Choose whether to also delete AI summaries and related data
Click Save
What Happens After You Save
Once settings are saved, any existing recordings and transcripts that meet the criteria will be permanently deleted within one hour. There are no notifications or warnings sent before deletion occurs.
Deletion is permanent and cannot be undone. Before enabling auto-deletion, we recommend downloading any recordings or transcripts you may need and giving your workspace members enough notice to do the same.
For recordings created after auto-deletion is enabled, each recording in a Fellow note will display when it is scheduled to be deleted. For example, if a recording ended at 1:30pm on January 1st and your retention period is set to 10 days, it will be deleted on January 10th around 2pm.