Meeting recording auto-deletion lets workspace admins set separate retention periods for recordings, transcripts and AI notes in Fellow. This is especially useful for organizations with compliance requirements, such as financial institutions bound by SEC, FINRA, or GDPR regulations that restrict how long they can store sensitive data.
Note: This is available for the Enterprise subscription.
What you can configure
You set two retention periods, one for recordings and one for AI notes. Each is a switch with a number of days next to it.
Auto-delete recording deletes the video and audio.
Auto-delete transcript deletes the meeting's verbatim transcript.
Auto-delete AI notes deletes the AI notes and everything Fellow wrote from the recording
Because each setting is separate, you can match them to your policy. For example, you can delete recordings as soon as a meeting is processed and keep a searchable transcript. Or you can keep recordings and remove the transcript.
Retention applies to every meeting in the workspace. To give specific meetings a different period for their recordings, for example, 7 days for board meetings, create a rule with auto-delete for recordings, transcripts, and clips. There are no exceptions per user.
How to set up auto-deletion
Open Workspace settings and click Content & retention in the left panel.
Scroll to the Retention card.
To delete recordings, turn on Auto-delete recording and enter the number of days to keep them.
To delete transcripts, turn on Auto-delete transcript and enter the number of days to keep them.
To delete AI notes, turn on Auto-delete AI notes and enter the number of days to keep them.
If Fellow shows a list of content that will be deleted, review it before you save.
Zero-day retention
Set recordings or transcripts to 0 days to delete them as soon as Fellow finishes processing the meeting. AI notes are generated first, so your meeting summary is still available. Fellow asks you to confirm, because the deleted content will never be available to view.
What happens after you turn it on
If a change would delete content your workspace has today, Fellow shows exactly what will be deleted before you save. Once you save, any existing content that meets the criteria is permanently deleted within one hour. Workspace members don’t receive a notification before deletion.
Deletion is permanent and cannot be undone. Deleted content is also removed from storage backups. Before you turn on auto-deletion, download any recordings or transcripts you need, and give your workspace members enough notice to do the same.
For meetings recorded after auto-deletion is on, each recording in a Fellow note shows when it’s scheduled to be deleted. For example, if a recording ends at 1:30 pm on January 1 and the retention period is 10 days, it’s deleted on January 11 around 2 pm.
Frequently asked questions
Can I keep transcripts longer than recordings? Yes. Recordings and transcripts have separate retention periods, so you can delete recordings sooner and keep transcripts searchable for longer.
My workspace already had auto-deletion turned on. Do I need to change anything? No. Your existing retention period now applies to both recordings and transcripts. You can adjust each one separately at any time.
Does turning auto-deletion off bring content back? No. Turning it off stops future deletions. Content that was already deleted is gone.
Where can I see who changed these settings? Go to Workspace settings and click Audit log [Enterprise plan only]. Every change to retention settings is recorded there with the name of the admin who made it.