What Are Guest Users?
A guest user is someone external to your organization, meaning their email domain is not in your organization's approved domain list.
Guest users have limited access to Fellow. They can only see and interact with meetings that are explicitly shared with them.
Note: this feature is available on the Solo, Team, Business, and Enterprise plans.
How to identify guest users
Guest users are identified by a diamond icon on their avatar.
What Guest Users Can See
Meetings and notes
Guest users can only see meeting notes that are shared with them. They won't be automatically added to a meeting just because they're on the calendar invite—you must explicitly share the meeting with them using the Share button.
When a meeting is shared with a guest user, they can see:
All meeting notes in that meeting (current and past notes)
The action items tab
Avatars of other meeting attendees
Guest users cannot see:
Meetings that haven't been shared with them
Your calendar
The feedback tab
Other sections in Fellow (only the meeting section is accessible)
Note: If a meeting with guests is merged with another meeting, the permissions of the destination meeting are kept. For example, if a guest has access to Meeting B but not Meeting A, and Meeting A is merged into Meeting B, the guest will be able to see all merged notes.
What guest users can do
Guest users can:
Add and edit content in shared meetings
Attach files
Assign and be assigned action items
View version history
Send notes via email
Export notes as a Google Doc
Edit their user settings
Guest users cannot:
Sync their calendar to Fellow
Merge notes
Delete notes
Add or update their manager
Who Can Invite Guest Users
Account administrators control who can invite guest users to the workspace.
Administrator settings
Administrators can enable or disable guest invitations for non-admin members:
Go to Workspace Settings
Click Security
Toggle the setting to allow or restrict guest invitations
Member permissions
If administrators enable this setting, full members who have access to all notes in a meeting can share that meeting with guests. To share, the member must have full access to the meeting stream, meaning they've had access to every note in the stream since the start.
How to Invite Guest Users
Option 1: Share from a meeting (all members with permission)
To invite a guest user to a meeting:
Open the meeting note you want to share
Click the Share button in the upper right corner
Enter the guest's email address (or select their name if they've already been invited as a guest)
Confirm the invitation
You'll see the number of people who can access the meeting and the privileges of each attendee. Some attendees may have limited access and may not be able to invite guests.
Option 2: Add from Manage Users (administrators only)
Administrators can add guest users from the Manage Users page:
Go to Workspace Settings
Click Manage Users
Select the Guests tab
Click Add new user in the upper right corner
Enter the guest's name, email, and any other information (job title, manager)
Click to add the guest
You'll see how many more guests you can invite at the bottom of the modal. The number of available guest invitations depends on your plan.
Managing guest users (administrators only)
Once a guest user has been added, administrators can:
Edit their profile information
Disable their account
