When your organization transitions from Microsoft 365 to Google Workspace, you'll need to update your calendar connection in Fellow to maintain access to your meetings and notes. This process is straightforward, but requires coordination with your IT team to ensure your calendar data is migrated properly before making the switch in Fellow.

Before You Switch: Critical Preparation Steps

⚠️ Important: Work with your IT team BEFORE switching calendars in Fellow.

To ensure a smooth transition and preserve your meeting notes and calendar data:

IT team migrates calendar data

Your IT team must first transfer your calendar events from Microsoft 365 to Google Calendar. This migration should preserve calendar event IDs to maintain the connection between your meetings and Fellow notes.

Critical for data preservation:

Calendar event IDs must be preserved during migration
Existing calendar events need to transfer to Google Calendar
Verify the migration is complete before switching in Fellow

Verify calendar data in Google Calendar

Before disconnecting Microsoft 365 in Fellow:

Confirm all your calendar events appear in Google Calendar
Check that recurring meetings transferred correctly
Ensure meeting details (attendees, times, descriptions) are intact

Why this matters: Fellow uses calendar event IDs to link meetings to notes. If the migration doesn't preserve these connections properly, you may lose access to historical meeting notes.

What Happens When You Switch Calendars

Understanding the impact of switching helps you prepare:

What is preserved:

Existing meeting notes remain accessible
Historical action items stay intact
Meeting series continue (if calendar events are properly migrated)
User settings and preferences

What requires attention:

Calendar sync must be reconnected
Existing calendar events must be migrated by IT first
You can only have one calendar type connected at a time (Microsoft OR Google, not both)

How to Switch from Office 365 to Google Calendar

Once your IT team has completed the calendar migration, follow these steps to update your calendar connection in Fellow:

Step 1: Open user settings

Click on your profile icon in the bottom left corner of Fellow
Select User Settings from the menu

Step 2: Navigate to Apps & Integrations

In User Settings, click on Apps & Integrations in the left sidebar
Scroll to the bottom of the page to find the Calendar Sync section

Step 3: Disconnect Microsoft 365 Calendar

In the Calendar Sync section, hover over Microsoft 365 Calendar
Click on the three vertical dots that appear
Select Disconnect
Confirm you want to disconnect

Note: Make sure your IT team has completed the calendar migration to Google Calendar before disconnecting Microsoft 365.

Step 4: Connect Google Calendar

In the Calendar Sync section, hover over Google Calendar
Click on the three vertical dots that appear
Select Connect
Follow the prompts to authorize Fellow to access your Google Calendar
Accept the requested permissions

Step 5: Wait for sync to complete

Fellow will begin syncing your Google Calendar. This may take a few minutes. Once complete, you'll see your calendar events appear in Fellow.

After Switching: Verifying Your Calendar Sync

After connecting your Google Calendar, verify everything is working correctly:

Check your calendar:

Navigate to the Meetings tab in Fellow
Verify your calendar events are appearing
Confirm recurring meetings are showing correctly

Check existing notes:

Open a meeting note from before the migration
Verify the note is still linked to the calendar event
Check that action items and content are intact

Trigger a manual sync if needed:

Click the sync button at the bottom of the calendar page if events aren't appearing immediately

Troubleshooting

Calendar events not appearing after switching

Possible causes:

Calendar sync hasn't completed yet (wait a few minutes)
IT team hasn't fully migrated calendar data
Calendar permissions weren't granted during connection

Solutions:

Click the manual sync button at the bottom of the calendar page
Try disconnecting and reconnecting Google Calendar
Verify with IT that calendar migration is complete
Check that you accepted all permissions during the connection process

Lost access to old meeting notes

If you can't access meeting notes from before the switch:

Cause: Calendar event IDs changed during migration, breaking the link between calendar events and Fellow notes.

Solution: Contact Fellow Support with specific meeting examples. In some cases, the Fellow team may be able to help reconnect notes to migrated calendar events.

Can't see Google Calendar connection option

Cause: You may still have Microsoft 365 Calendar connected, and Fellow doesn't support connecting both calendar types simultaneously.

Solution: Disconnect Microsoft 365 Calendar first, then the Google Calendar option will become available.

Need to use both Google and Microsoft calendars?

Individual users can only connect one calendar type (Microsoft 365 OR Google Calendar) to their Fellow account. However, your workspace can support users with different calendar types - some using Microsoft 365, others using Google Calendar. See Multiple Calendars - what type of calendars do we support?