The meeting cost calculator helps you understand the true cost of your meetings by displaying the calculated value directly in your Google Calendar events. This feature empowers meeting organizers to make thoughtful decisions about who to invite, how long meetings should run, and whether recurring meetings are necessary- ultimately helping your team run more productive and intentional meetings.

Note: The meeting cost calculator is available on Team, Solopreneur, Business, and Enterprise plans.

The meeting cost calculator is part of Fellow's broader Meeting Guidelines feature set. While the full Meeting Guidelines feature requires an Enterprise plan, the meeting cost calculator itself is available across all paid plans, giving teams at every level visibility into their meeting costs.

The meeting cost calculator is a feature built into the Fellow Chrome extension that automatically calculates and displays meeting costs in your Google Calendar. Workspace administrators can choose to show this cost as either a dollar value or in person-hours, depending on what makes the most sense for your organization.

When you view a meeting in Google Calendar with the Fellow Chrome extension installed, you'll see the calculated cost displayed directly on the event. This visibility helps you evaluate whether the meeting's value justifies its cost.

The goal isn't to eliminate all meetings to save money. Instead, the meeting cost calculator gives you the information you need to optimize your meetings—limiting unproductive ones, shortening existing meetings by making them more effective, and ensuring every meeting delivers real value.

Fellow calculates meeting costs based on two key factors:

Depending on your workspace settings, the calculator applies either an average annual salary (for monetary calculations) or simply multiplies attendees by duration (for person-hours calculations).

Your workspace administrator can customize how meeting costs appear to everyone in your workspace. There are two display options available on all paid plans (Pro, Solopreneur, Business, and Enterprise):

By default, meeting costs display as a dollar value. This is a generic monetary amount with no specific denomination (not tied to USD, EUR, or any specific currency).

This average should represent a typical employee salary at your company. The calculator will use this to compute hourly rates.

Administrators can choose to display meeting costs in person-hours instead of money. This option shows the total human time invested in the meeting.

Meeting costs are only visible to users in your workspace who have the Fellow Chrome extension installed. This keeps your internal meeting cost calculations private.

External attendees cannot see meeting costs. If you invite someone from outside your organization to a meeting, they won't see this information, even if they also use Fellow.

Workspace administrators can customize the meeting cost calculator settings for the entire workspace. You'll find these settings in Workspace Settings > Meeting Guidelines under the Meeting Cost section.

There are two important toggles that control how the meeting cost calculator works in your workspace:

1. Show the cost of each meeting

This toggle controls whether the meeting cost feature is enabled or disabled for your entire workspace.

2. Apply these settings for everyone in your workspace

This toggle controls whether users must follow the workspace cost settings you've configured, or if they can use their own local settings.

In short: The first toggle turns the entire feature on or off. The second toggle determines whether you're enforcing workspace-wide cost settings on everyone or allowing users to set their own preferences.

You can disable the meeting cost calculator at three levels: for the entire workspace, for all users (while keeping the feature on), or just for yourself individually.

If you're a workspace administrator and want to completely disable the meeting cost calculator feature:

This completely disables the meeting cost calculator for your workspace. The cost calculator won't display on any meetings, and the configuration options (salary/unit settings and the enforcement toggle) will become inactive.

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If you want the feature enabled but want all users to follow the same workspace-configured settings:

This enforces your workspace settings for all users. Everyone will see meeting costs calculated using the same salary or cost unit values you've configured.

If you toggle this OFF, users can configure their own cost calculation settings through the Fellow Chrome extension instead of using the workspace defaults.

If you want to hide meeting costs for yourself only:

The meeting cost calculator will no longer display in your Google Calendar events, but it will still be visible to other workspace members who haven't disabled it.