Meeting Guideline Analytics gives workspace admins visibility into how meetings across your organization are being run - and where they're not following best practices. Eight key metrics map directly to Fellow's Meeting Guidelines, so you can see which habits need attention and take action.
How to access Meeting Guideline Analytics
There are two ways to get there:
From the workspace menu:
Click your More within the side panel of your Fellow account
Select Analytics from the dropdown
Click Meeting Guideline Analytics
From Meeting Guidelines:
Click your workspace logo and select Workspace Settings
Go to Meeting Guidelines
Click View Analytics
Understanding each metric
Each metric card shows the same set of information:
Left side metric: the average for the selected time period
Right side trend: weekly change over time, so you can track improvements or spot areas that need attention
Change vs. previous period: percentage point change compared to the prior period's average
Best-in-class benchmark: how your organization compares to similar-sized organizations
Configure meeting guideline: a shortcut to set up the corresponding Meeting Guideline to help address the metric
Drilldown: a list of meetings from the last 4 weeks that are not compliant, so you can take direct action
Drilldown and filter views
All meetings
See the most time-costly meetings in your workspace, and whether they have an agenda, 7 or fewer attendees, end with notes or an AI recap, and follow other Meeting Guidelines.
Recurring meetings
View your highest-investment recurring meetings ranked by cost to employee time.
People's time in meetings
See how much time each person on your team is spending in meetings per week and whether they're exceeding their weekly meeting hours guideline.
Filtering your data
Use the available filters to narrow down the view:
By person: filter to meetings organized by a specific person. Select Include direct reports to include everyone in their reporting tree.
Meeting type: choose all meetings, internal only, or external only. Internal means all attendees' email domains match the approved domains in your workspace.
Time period: select a different time range to see how your metrics have changed over time. Data covers full weeks (Monday to Sunday). For example, if today is Tuesday and you select "Last 4 weeks," the data will cover the four weeks ending on the most recent Sunday.
Exporting your data
Click Export to download a CSV report.
You'll receive an email containing data for all meetings and all people based on the filters you've applied.
Metrics explained
Note: Meetings included in analytics must meet the following criteria: not declined, more than 1 attendee, not classified as focus time or out-of-office, and not an all-day event.
Meetings with a description
The percentage of meetings that had no description when they were created. Video conference links and Fellow quick links are not counted as a description.
The trend chart shows the percentage of meetings each week that had a description.
Meetings with 8 or more attendees
The percentage of meetings that had 8 or more required attendees.
The trend chart shows the percentage of meetings each week with 8 or more required attendees.
Recurring meetings with no end date
The percentage of recurring meetings with 3 or more attendees that have no end date. Two-person meetings are excluded, since ongoing 1-on-1s between managers and direct reports are considered best practice.
The trend chart shows the percentage of recurring meetings without an end date that had an instance occur during that week.
Meetings during a no-meeting day
The percentage of all meetings that were scheduled on a designated no-meeting day.
The trend chart shows the percentage of meetings that fell on a no-meeting day for each week.
Non-speedy meetings
The percentage of meetings longer than 15 minutes where the meeting duration doesn't follow the speedy meeting format. The speedy meeting guideline shortens meetings of 1 hour or more by 10 minutes, and meetings under 1 hour by 5 minutes.
Speedy examples: 15 min, 20 min, 25 min, 50 min, 1hr 5 min
Non-speedy examples: 30 min, 45 min, 60 min, 1hr 15 min
The trend chart shows the percentage of speedy meetings each week.
People above the weekly meeting hours guideline
The percentage of individuals exceeding the weekly meeting hours guideline, averaged across the selected period. If no guideline has been configured in Meeting Guidelines, 20 hours is used as the default.
The trend chart shows the percentage of people exceeding the guideline each week.
Short notice meetings
The percentage of meetings booked with less notice than the short notice threshold. If no threshold has been set in Meeting Guidelines, 4 hours is used as the default.
The trend chart shows the percentage of short notice meetings each week.
Meetings that started without an agenda
The percentage of meetings that began without any edits to the Fellow note prior to the meeting start time.
The trend chart shows the percentage of meetings each week that started with an agenda already in place.
Learn more about setting up Meeting Guidelines.