Tags help you categorize notes, highlight key items, label decisions, and quickly find what you need across your entire Fellow workspace. Tags are workspace-wide, meaning everyone can use them and see tagged content they have access to. Use tags to organize action items by priority, mark important decisions, track project-related content, or create any custom categories your team needs.
What Tags Can Do
Tags provide powerful organization and search capabilities across Fellow:
Organization:
Categorize action items by priority or project
Label key decisions for easy reference
Group related content across different meetings
Create custom categories for your workflow
Searchability:
Find all content with a specific tag instantly
Filter action items by tag
Search within tagged content
Visibility:
Tags are visible workspace-wide
Everyone can apply existing tags
Users only see tagged content they have access to
Color-coded for visual scanning
Try it:
Tag action items as #high-priority, #urgent, or #blocked
Mark key decisions with #decision or #approved
Track projects with #Q1-goals or #product-launch
Organize by topic like #hiring, #budget, or #roadmap
Apply a Tag
Adding tags to your notes helps categorize and organize content:
Within a note, press the hashtag symbol (#) on your keyboard
Start typing your tag name
Select the tag from the dropdown list
If the tag you want doesn't exist yet, you can create a new one:
Press # and type the new tag name
Click Create new workspace tag
Choose a color for the tag
Click Create
The tag will appear in your note and be added to your workspace's tag library.
Tip: Tags are most useful when applied consistently across your workspace. Consider establishing tag naming conventions with your team (e.g., #priority-high vs #high-priority).
Edit a Tag
You can edit tag names and colors at any time. Changes apply workspace-wide to all instances of that tag.
Edit from within a note
Hover over the tag you want to edit in your note
Click Edit when it appears
Update the tag name or color
Click Save
Note: Editing a tag updates it everywhere it's used across your workspace.
View Tagged Content
Tags make it easy to find all content marked with a specific label:
Click a tag in a note
Click on any tag in a note
Fellow displays all content with that tag that you have access to
Browse through tagged action items, talking points, and notes
Search for tagged content
Open Fellow's main search (click the search icon or press Cmd/Ctrl + K)
Type the tag name (with or without #)
View all tagged content in search results
You can also search for tags specifically in the My Action Items section to filter action items by tag.
View All Workspace Tags
See your workspace's complete tag library and manage all tags from one place:
Click Tags in the main menu
This opens the Workspace Tags page showing all tags
Tabs available:
All Tags - View every tag in your workspace
Starred Tags - View only tags you've added to your home panel
From this page you can create new tags and edit existing ones.
Best Practices
Naming conventions:
Keep tag names short and descriptive
Use consistent naming patterns (#priority-high vs #high-priority)
Consider prefixes for categories (#project-, #status-, #team-)
Avoid overly specific tags that won't be reused
Color coding:
Use colors consistently (e.g., red for urgent, green for completed)
Pick colors that are easy to distinguish
Coordinate with your team on color meanings
Common tag uses:
Priority levels: #urgent, #high-priority, #low-priority
Status: #in-progress, #blocked, #complete
Projects: #project-alpha, #Q1-goals
Decisions: #decision, #approved, #pending-approval
Teams/departments: #engineering, #marketing, #sales
Company values: #customer-first, #innovation
Troubleshooting
Tag isn't appearing in the dropdown
Possible causes:
Tag hasn't been created yet
Typing too quickly before dropdown loads
Tag name is misspelled
Solutions:
Press # and wait for the dropdown to load
Type the full tag name to filter the list
If the tag doesn't exist, create it by clicking Create new workspace tag
Can't edit a tag
Possible causes:
Workspace permissions restrict tag editing
Tag is being used and you need admin permissions
Solutions:
Try editing from Workspace Settings instead of the note
Contact your workspace administrator if you don't have permission
Verify you're hovering correctly over the tag to see the edit option
Tag changes aren't saving
Possible causes:
Network connection issue
Browser cache preventing update
Solutions:
Check your internet connection
Refresh the page and try again
Try editing in an incognito browser window
Tagged content shows items I can't access
Cause: Tags are workspace-wide, but you can only see content you have permission to view.
Solution: This is expected behavior. When you click a tag, you'll only see notes and items you have access to, even if that tag is used in other notes you can't access.