Action item: A task assigned to a specific person, with an optional due date, that can be checked off when complete. Action items appear as checkboxes in meeting notes and are aggregated in the Action Items page. They can be accepted from AI-generated recaps and synced to connected project management tools such as Asana, Jira, Linear, Trello, ClickUp, and Microsoft To Do. AI-generated action items must be accepted before they appear in the Action Items page or sync to integrations.

Agenda: The list of talking points, sections, and other content added to a meeting note before a meeting begins. Building a shared agenda in Fellow allows all attendees to contribute topics in advance and arrive prepared. Fellow also supports AI-generated agendas via the AI Agenda Builder.

AI Agenda Builder: A feature that automatically generates a suggested agenda - including headings and talking points - based on the meeting title and calendar description. Accessible via the AI-generated agenda button or the three-dot menu on a meeting note.

AI Note Taker: See Note Taker.

AI recap: See Recap.

Ask Fellow: Fellow's built-in AI assistant, accessible from the top right corner of every page. Ask Fellow can answer questions about your meetings, search across your entire meeting history and transcripts, draft documents, manage channels, create video clips, find teammates, and complete tasks through natural language chat. Ask Fellow also remembers preferences and context across conversations via the Memories feature.

Audit log: A record of actions taken by members of a workspace, accessible by admins from Workspace Settings > Security > Audit Log. Logs include user logins, integration changes, API key activity, and more.

Auto-record: A setting that automatically schedules the Note Taker to join and record a meeting at its start time. Can be configured at the user level (for all meetings, meetings you organize, manually selected meetings, or meetings matching custom rules) or at the meeting series level via Automations.

Bookmark: A link to content that can be saved in a meeting note for easy access.

Botless recording: A method of recording meetings without a visible bot participant. Available via the Fellow desktop app (currently Mac only) or via Zoom Native Capture. Produces the same output as bot-based recordings: a full transcript, AI recap, and action items.

Calendar: The main view in Fellow showing your full work week. From the Calendar, you can prepare agendas, start recordings, manage events, and navigate between meetings. Fellow connects to Google Calendar and Microsoft Outlook/Office 365.

Channel (Recording Channel): A folder-like space in the Library where recordings can be organized and shared with specific teammates. Channels can be public or private. Recordings can be manually added or automatically shared to a channel via Automations. Channels are distinct from meeting series - they are used to organize and distribute recordings, not to manage meeting notes.

Chrome Extension - Fellow's browser extension for Google Chrome that connects Fellow to Google Calendar and Google Meet. It enables Meeting Guidelines when booking meetings, allows Note Taker controls within Google Meet, and adds action item indicators to calendar events.

Clips: Short video segments clipped from a meeting recording. Clips can be created manually by selecting a timestamp range or a topic in the video player, or by asking Ask Fellow to clip specific moments. Clips can be shared with teammates.

Companion Mode: A feature of the Fellow desktop app that opens a floating window showing the relevant meeting note whenever you join a call. The window stays on top of other windows so you can follow along without switching applications. Compatible with Zoom, Google Meet, Microsoft Teams, and other platforms.

Cross-workspace collaboration: The ability to collaborate on Fellow meeting notes with people who belong to a different Fellow workspace. Useful when working with external partners or clients who have their own Fellow accounts.

Custom vocabulary: A list of organization-specific words, names, or acronyms that users or workspace admins can add to Fellow to improve transcription accuracy across meetings.

Desktop app: Fellow's native application for Mac and Windows. The desktop app enables Companion Mode, botless recording (Mac), and provides the best in-meeting experience by keeping Fellow notes visible alongside any video call platform.

Disabled user: A workspace member whose account has been deactivated. Disabled users cannot log in but their data is preserved. Disabled users do not count toward billing on paid plans.

Dive deeper: Dynamically generated prompts in Ask Fellow that suggest relevant follow-up questions or topics based on the content of a specific meeting. Similar to Shortcuts but generated per-meeting rather than pre-built.

Enabled user: A workspace member who can actively log in to Fellow. Enabled users count toward billing on paid plans.

External attendee: A person invited to a meeting who does not have a Fellow account in your workspace. External attendees can access shared meeting notes but have limited workspace access.

External meetings: Meetings that include at least one attendee from outside your organization (i.e. whose email domain does not match your workspace's approved domains). External meetings can be filtered and viewed separately in the Library.

Feedback (Legacy feature): A structured way to give or request input on a person's work, behaviour, or performance. This feature is no longer actively developed and is considered legacy.

Feedback inbox (Legacy feature): The central hub for all feedback activity in Fellow, filterable by feedback needing action, received, sent, drafts, and archived items. This feature is no longer actively developed and is considered legacy.

Feedback request (Legacy feature): A prompt sent to a colleague asking them to provide feedback - either about you, a teammate, or a specific piece of work. This feature is no longer actively developed and is considered legacy.

Fellow Library: See Library.

Guest user: An external person invited into a Fellow workspace with limited access. Guest users can collaborate on specific meeting notes they've been invited to, but cannot access other workspace content, members, or settings. Guest users are a paid feature.

Internal user: A person who shares the same email domain as your workspace but does not yet have a Fellow account. They can be invited to join the workspace.

Key events: Markers visible on the video timeline and in the transcript indicating when attendees joined or left the call, or when screen sharing started or ended.

Library: The section of Fellow where all meeting recordings are stored and organized. From the Library, you can browse, filter, search, and share recordings. Filters include All meetings, My meetings, Favorites, Shared with me, Watch later, External, and Uploads. Recordings can also be organized into Channels.

Meeting Automations: Per-meeting settings that trigger actions automatically before or after a meeting. Available automations include: auto-record, send recap, share to a channel, no agenda reminder and cancellation, pre-meeting reminders, post-meeting recap, and add-to-section reminders.

Meeting Guidelines: Configurable prompts that appear when booking a new meeting in Google Calendar (via the Chrome Extension) or Outlook (via the Outlook Add-in). Guidelines help encourage thoughtful meeting creation - such as adding a description, limiting attendees, and setting an end date for recurring meetings. Workspace admins can customize which guidelines are active.

Meeting Guideline Analytics: A workspace-level dashboard that tracks compliance with Meeting Guidelines across the organization. Shows eight key metrics, trend charts, benchmark comparisons, and drilldown views of non-compliant meetings. Filterable by organizer, meeting type, and time period. Data can be exported as a CSV.

Meeting note: The collaborative working document associated with a specific calendar event. Meeting notes can include talking points, action items, sections, private notes, bookmarks, and AI-generated content from the Note Taker. All invited attendees with Fellow access can edit the note in real time.

Meeting series: A collection of notes tied to a recurring meeting. Each meeting instance generates a new note, stacked chronologically within the series. Makes it easy to view the history of a recurring meeting in one place.

Meeting stats: Data about a recorded meeting available in the Recap, including start time, end time, individual participation (percentage of speaking time), and attendance (when each person joined and left).

Memories: A feature in Ask Fellow that saves preferences, context, and facts from previous conversations to make future responses more personalized. Memories can be reviewed and managed in Settings > Ask Fellow > Memories.

MCP server: Fellow's Model Context Protocol (MCP) server, which allows external AI tools and clients to securely access Fellow meeting data using OAuth. Enabled from Workspace Settings > Security > MCP Connection.

Note: Any collaborative working document in Fellow. Notes are automatically created for every calendar event and are tied to the corresponding meeting series. A note can contain talking points, action items, sections, headers, bullets, private notes, bookmarks, and AI-generated content from the Note Taker. Notes are shared with all meeting attendees who have Fellow access and can be edited in real time. Standalone notes not associated with a calendar event can also be created.

Note Taker: Fellow's AI bot that joins meetings to record, transcribe, and summarize them. The Note Taker produces a full Meeting Recap - including a transcript, AI summary, action items, and meeting stats - after the meeting ends. Compatible with Google Meet, Zoom, Microsoft Teams, and Slack huddles. The Note Taker joins as a visible participant unless Botless Recording or Zoom Native Capture is used instead.

Note Taker customization: A workspace admin setting that allows the Note Taker's display name, avatar image, and join message to be customized to reflect company branding. Configured in Workspace Settings > Note Taker & AI.

No Agenda Reminder & Cancellation: A meeting automation that identifies meetings with no agenda and either sends attendees a reminder to add one, or automatically cancels the meeting if no agenda is added before a configurable deadline.

OKR (Objective and Key Result) (Legacy feature): A goal-setting framework. Fellow previously supported creating, tracking, and linking OKRs to meeting notes. This feature is no longer actively developed and is considered legacy.

Pre-meeting brief: An automated summary of the previous instance of a recurring meeting, sent to the organizer before the next meeting begins. Includes key discussion points and suggested follow-ups. Configured in User Settings > Note Taker > Pre-meeting briefs.

Pre-meeting disclosure: An automated email sent to meeting attendees before a recorded meeting, notifying them that the call will be recorded. Can be enabled per meeting series or enforced across a workspace by admins on the Enterprise plan.

Private note: A section of a meeting note that is only visible to the individual user who wrote it. Not accessible to other attendees, admins, or managers. Private notes are explicitly excluded from Ask Fellow's search scope.

Recap: The AI-generated output produced after a meeting is recorded by the Note Taker or processed from an Upload. A recap includes a video recording, full transcript, AI summary, chapters, action items, decisions, key events, and meeting stats. Recaps can be shared, downloaded, and searched via Ask Fellow.

Redaction: An Enterprise plan feature that permanently removes specific sections of a transcript and recording from a recap.

RTMS (Real-Time Media Streaming): The Zoom infrastructure that powers Zoom Native Capture. Allows Fellow to record Zoom meetings without a bot participant by streaming meeting audio, video, and screen share content directly through Zoom's API.

Section: A special type of header in a meeting note, marked with a purple lightning bolt icon, that prompts specific attendees to contribute content before the meeting. Sections can be automated to send reminders via email, Slack, or Microsoft Teams.

Shortcuts: Pre-built prompts in Ask Fellow that trigger common actions or queries with a single click. Can also be created and saved as custom shortcuts for frequently repeated tasks.

SOC 2 Type II: A security certification that Fellow holds, confirming that its controls for security, availability, and confidentiality have been independently verified over time. Fellow is also HIPAA and GDPR compliant.

Speaker detection: An AI feature that automatically identifies and labels who said what in a recorded meeting. Works for both live Note Taker recordings and uploaded files. Can be refined using the Voice matching feature for hybrid or in-person meetings.

Talking point: A discussion item added to a meeting note to be covered during the meeting. Talking points appear as circles in the note and can be checked off as they are discussed. They can be assigned to specific attendees and carry forward to the next meeting if left unchecked.

Template: A pre-built or custom layout that can be applied to meeting notes or AI recaps to provide consistent structure. Fellow includes a library of ready-to-use agenda templates. AI recap templates can be used to customize what the Note Taker extracts and summarizes from a recording - such as templates tailored for sales calls, customer success meetings, or stand-ups.

Trackers: A feature that monitors keywords, phrases, or concepts across AI meeting transcripts. Useful for tracking competitor mentions, product feedback, or recurring topics across many meetings.

Transcript: A full text record of everything spoken during a recorded meeting, generated automatically by Fellow's AI. Transcripts are searchable, linked to the corresponding video in the Recap, and accessible via Ask Fellow.

Uploads - A feature that allows any audio or video file to be imported into Fellow - even if the Note Taker was not present - to generate a transcript, AI recap, and action items. Supported formats: MP3, M4A, WAV, and MP4. Upload limits vary by plan.

Voice matching: An opt-in feature that allows Fellow to store voice samples for a specific user to improve speaker attribution in hybrid or in-person meetings where multiple people may share a microphone. Enabled in User Settings > Note Taker.

Watch later: A personal list in the Library where users can save recordings to review at a later time. Accessible as a filter in the Library sidebar.

Workspace: The organization-level environment in Fellow where all team members, notes, recordings, settings, and integrations live. Each workspace has at least one admin.

Workspace admin: A workspace member with elevated permissions to manage users, integrations, billing, security settings, Note Taker policies, and workspace-wide configurations. Admins do not have additional access to other users' private notes or private note content.

Workspace member: Any user with an active (enabled) account in a Fellow workspace who can log in and collaborate on notes.

Zoom Native Capture: A recording method that allows Fellow to capture Zoom meetings directly through Zoom's Real-Time Media Streaming (RTMS) infrastructure, without a bot joining as a visible participant. Requires the Fellow Zoom app to be installed and connected, and the Share realtime meeting content with apps setting to be enabled in Zoom. Available to both individual users and workspace admins (via the Zoom Admin App for organization-wide rollout). Zoom Native Capture is for Zoom meetings only - other platforms use the Note Taker bot or Desktop Botless Recording.