The pre-meeting disclosure feature lets you notify meeting attendees that a meeting is set to auto-record. When enabled, selected recipients receive an email one hour before the meeting is scheduled to start.
You will also be able to add custom text to meeting recording disclosure emails when it is enabled. There are a few ways to control who gets these emails as listed in this article.
Turn the Recording Disclosure Email On or Off
If you're an admin, you can visit your Workspace Settings > Note Taker & AI > Policies and enable or disable the email under "Recording disclosure policy". By default, the email is turned off, but you can easily toggle it on to notify attendees before every meeting.
When toggled On: The disclosure email is automatically sent to the selected recipients 1 hour before each meeting.
When toggled Off: No email will be sent, even if meetings are being recorded.
You can also choose who will receive these emails by selecting either External, or External and Internal invitees without a Fellow account in the dropdown.
Allowing Non-Admin Users to Override the Setting
As an admin, you can choose whether non-admin users can adjust the recording disclosure setting at the meeting series level. Click the lock icon next to the Recording disclosure setting in Workspace Settings to control this.
Locked: non-admin users cannot change the disclosure email setting. This workspace-level setting applies to all meetings
Unlocked: non-admin users can turn the disclosure email on or off for individual meeting series based on their own preferences
Turning Recording Disclosure on or off for a specific series
If the recording disclosure setting is unlocked by your admin, you can control whether the disclosure email is sent for each of your meeting series individually.
Open the meeting note for the series you want to adjust
Click the three-dot menu at the top right corner of the note to open Series Settings
Select Automations
Toggle Recording disclosure on or off
When turned on, the recipients will match what has been configured in your Workspace Settings, and will be shown in the text next to the toggle.